{"id":2398,"date":"2021-10-25T11:04:59","date_gmt":"2021-10-25T18:04:59","guid":{"rendered":"https:\/\/portage-live.local\/how-electronic-signatures-differ\/"},"modified":"2026-01-22T05:55:32","modified_gmt":"2026-01-22T10:55:32","slug":"how-electronic-signatures-differ","status":"publish","type":"post","link":"https:\/\/www.portagecybertech.com\/en\/blog\/how-electronic-signatures-differ\/","title":{"rendered":"How Electronic Signatures Differ"},"content":{"rendered":"<div id=\"hs_cos_wrapper_module_16026217558358\" class=\"hs_cos_wrapper hs_cos_wrapper_widget hs_cos_wrapper_type_module\" data-hs-cos-general-type=\"widget\" data-hs-cos-type=\"module\"><\/div>\n<div>\n<div class=\"typography typography--list-1\">\n<p style=\"font-size: 20px;\">Understanding the world of electronic signatures and Notarius\u2019s solutions<\/p>\n<p>&nbsp;<\/p>\n<\/div>\n<div id=\"hs_cos_wrapper_module_16219689209999\" class=\"hs_cos_wrapper hs_cos_wrapper_widget hs_cos_wrapper_type_module\" data-hs-cos-general-type=\"widget\" data-hs-cos-type=\"module\"><\/div>\n<div id=\"hs_cos_wrapper_module_16270079424304\" class=\"hs_cos_wrapper hs_cos_wrapper_widget hs_cos_wrapper_type_module\" data-hs-cos-general-type=\"widget\" data-hs-cos-type=\"module\">\n<div class=\"C50\">\n<div class=\"C50__image-full-container\">\n<div class=\"container__image\">\n<div class=\"h3 text-overlay\"><\/div>\n<\/div>\n<div class=\"typography typography--list-1 typography--list-float\"><\/div>\n<\/div>\n<div class=\"C50__no-image\">\n<div class=\"typography typography--list-1 typography--list-float\">\n<p><span lang=\"EN\">When President Bill Clinton adopted the ESIGN Act in 2000, he gave birth to a legal framework for electronic signatures in the United States. Since then, most countries have in turn assigned the same legal value to electronic signatures as they do to handwritten signatures.<\/span><\/p>\n<p><span lang=\"EN\">While all agree that they are effective and provide flexibility, not all electronic signatures have the same legal value. Notarius offers three types of signatures:<\/span><\/p>\n<ol>\n<li><strong>Basic electronic signatures<\/strong><\/li>\n<li><strong>Trusted electronic signatures<\/strong><\/li>\n<li><strong>Digital signatures<\/strong> (for individuals or organizations)<\/li>\n<\/ol>\n<p style=\"text-align: center;\"><a class=\"portage-blog-cta\" href=\"\/free-demo?hsCtaTracking=63226528-6441-4074-a8f7-c9f863cee197%7Cab14c2d4-89ec-47e4-a4d2-536bf4ea5d21\" target=\"_blank\" rel=\"noopener\"><strong>Request a Free Demo<\/strong><\/a><span id=\"hs-cta-wrapper-63226528-6441-4074-a8f7-c9f863cee197\" class=\"hs-cta-wrapper\"><\/span><!-- end HubSpot Call-to-Action Code --><\/p>\n<h2>How do they differ?<\/h2>\n<\/div>\n<\/div>\n<div class=\"C50__image-full-container\">\n<div class=\"container__image\">\n<p><img decoding=\"async\" src=\"https:\/\/www.portagecybertech.com\/wp-content\/uploads\/27.png\" alt=\"27\" \/><\/p>\n<div class=\"h3 text-overlay\"><\/div>\n<\/div>\n<div class=\"typography typography--list-1 typography--list-float\"><\/div>\n<\/div>\n<div class=\"C50__no-image\">\n<div class=\"typography typography--list-3 typography--list-float\">\n<h3><strong><span style=\"color: #3a3a3a;\">Compliance requirements<\/span> = Choice of signature<\/strong><\/h3>\n<p><em><strong>Fun fact: <\/strong>The term \u201celectronic signature\u201d refers to all types of electronic signatures, including images of handwritten signatures, check boxes, signatures affixed via a web platform, and signatures linked to a digital certificate.<\/em><\/p>\n<p>Each type of electronic signature has a different level of legal reliability. As a result, their use will change depending on the context and compliance requirements.<\/p>\n<p><span lang=\"EN\">So, it is not about finding THE best electronic signature, but rather the one that best suits your needs from a risk management perspective.<\/span><\/p>\n<p><span lang=\"EN\">To get a better understanding of their differences, we have put their uses into context and assessed how each type of electronic signature provides:<\/span><\/p>\n<ul>\n<li>A way to identify the signer (<strong>Identity<\/strong>)<\/li>\n<li>Proof that the signer is in fact the individual who has signed the document (<strong>Authenticity<\/strong>)<\/li>\n<li>Mechanisms for detecting if someone has tampered with the document (<strong>Integrity<\/strong>)<\/li>\n<li>A way to verify signatures for years to come. (<strong>Longevity<\/strong>)<\/li>\n<\/ul>\n<p><span lang=\"EN\"><em>Unless certain conditions apply<\/em><\/span><em><span lang=\"EN\">, an electronically signed document has the same legal value as a document that has been signed by hand, as long as the integrity of the document can be verified, the signers\u2019 identities can be established, and the signers\u2019 consent can be clearly demonstrated <\/span><\/em><em><span lang=\"EN\">.<\/span><\/em><\/p>\n<\/div>\n<\/div>\n<div class=\"C50__image-full-container\">\n<div class=\"container__image\">\n<p><img decoding=\"async\" src=\"https:\/\/www.portagecybertech.com\/wp-content\/uploads\/28.png\" alt=\"28\" \/><\/p>\n<div class=\"h3 text-overlay\"><\/div>\n<\/div>\n<div class=\"typography typography--list-1 typography--list-float\"><\/div>\n<\/div>\n<div class=\"C50__no-image\">\n<div class=\"typography typography--list-1 typography--list-float\">\n<h3><strong><span style=\"color: #3a3a3a;\">1. Basic <span style=\"color: #028bd3;\">electronic signatures<\/span><\/span><\/strong><\/h3>\n<h4><i><span lang=\"EN\">For agreements between friends and family requiring only a very low degree of legal reliability<\/span><\/i><\/h4>\n<p><span lang=\"EN\">Let\u2019s say you rent your cottage to a friend; you know this person well. They email you a rental agreement in PDF format. You scan your handwritten signature, affix the image of it to the PDF document, and then send it back.<\/span><\/p>\n<p><span lang=\"EN\">This can be considered as a basic electronic signature. You have put blind trust in your friend, but there are still significant risks in this scenario. In the event of a dispute, the rental agreement could be easily contested, as your friend can alter the document without leaving any trace. The basic electronic signature is the simplest, but also the least reliable, of the three types of signatures.<\/span><\/p>\n<p><span lang=\"EN\">From behind the anonymity of a computer screen, anyone can claim to be the president of the United States. With a basic electronic signature, there is no way to verify who is behind the screen. (<strong>IDENTITY<\/strong>)<\/span><\/p>\n<p><span lang=\"EN\">The basic signature in the example above is a handwritten signature image affixed to an electronic document. Anyone can take a photo of any handwritten signature and paste it on the contract at any time. As the signature is only an image, it does not protect the document from counterfeiting. (<strong>AUTHENTICITY<\/strong> and <strong>LONGEVITY<\/strong>)<\/span><\/p>\n<p><em><strong>Fun fact: <\/strong>As soon as a person has access to the image of your handwritten signature, they can copy it, affix it as a basic electronic signature, and steal your identity.<\/em><\/p>\n<p>With respect to the rental agreement format, although PDF is a format recognized as stable and standardized, with a basic electronic signature, there is no assurance that it will be readable in 10 years. (<strong>LONGEVITY<\/strong>)<\/p>\n<p>In summary, the basic electronic signature is a possible solution only if one has blind trust in the other signer and if the document does not require a high degree of legal reliability.<em><br \/>\n<\/em><\/p>\n<\/div>\n<\/div>\n<div class=\"C50__image-full-container\">\n<div class=\"container__image\">\n<p><img decoding=\"async\" src=\"https:\/\/www.portagecybertech.com\/wp-content\/uploads\/29.png\" alt=\"29\" \/><\/p>\n<div class=\"h3 text-overlay\"><\/div>\n<\/div>\n<div class=\"typography typography--list-1 typography--list-float\"><\/div>\n<\/div>\n<div class=\"C50__no-image\">\n<div class=\"typography typography--list-1 typography--list-float\">\n<h3><strong><span style=\"color: #3a3a3a;\">2. Trusted <span style=\"color: #028bd3;\">electronic signatures<\/span><\/span><\/strong><\/h3>\n<h4><i><span lang=\"EN\">For business agreements and contracts that require a good level of legal reliability<\/span><\/i><\/h4>\n<p><span lang=\"EN\">Need to sign a hiring contract or accept a bid of several tens of thousands of dollars? You will need a solution with a good level of legal reliability to avoid any unpleasant surprises. First, you need to confirm the signers\u2019 identities, and second, you need to ensure that the contract you are about to sign will be recognized in the event of a dispute.<\/span><\/p>\n<p><span lang=\"EN\">Trusted electronic signatures are therefore the most appropriate option. Trusted electronic signature partners such as Notarius provide access to this type of signature via the web platform, <a href=\"applewebdata:\/\/3326B48B-5042-4589-B43A-E4684F648401\/com\/notarius\/www\/en\/consigno\/cloud.html\">ConsignO Cloud<\/a>.<\/span><\/p>\n<p>Unlike a basic electronic signature, a trusted electronic signature links a signer\u2019s identity to at least one authentication factor.<\/p>\n<p><span lang=\"EN\">On <a href=\"applewebdata:\/\/51458881-6DF2-4068-88D3-7FD9E42FEFC5\/com\/notarius\/www\/en\/consigno\/cloud.html\">ConsignO Cloud<\/a>, the signer\u2019s identity is verified via two authentication factors (for example, an email address and phone number), which exceeds industry standards. (<strong>IDENTITY<\/strong>) Two-factor authentication enhances security and is often the solution of choice adopted by large banking institutions.<\/span><\/p>\n<p><em><strong>Fun fact<\/strong>: With <a href=\"\/en\/consigno\/cloud\" rel=\"noopener\">ConsignO Cloud<\/a>, the signing process is reduced from several days to several hours, or even minutes.<\/em><\/p>\n<p><span lang=\"EN\">To protect a signed document from being tampered with, most platforms typically affix an organization\u2019s generic digital signature once all parties have signed. With <a href=\"applewebdata:\/\/C226C2AD-6FD1-4721-8F32-AB72A557C758\/com\/notarius\/www\/en\/consigno\/cloud.html\">ConsignO Cloud<\/a>, we offer more. The platform combines a generic digital signature that includes the signer\u2019s information at each step in the signing ceremony to safeguard the integrity of the information throughout the process. When it comes to traceability, it is the best around.<\/span><\/p>\n<p><span lang=\"EN\">To track signature activity processes, other platforms typically create an audit trail for each signed document, which is often then added to the signed document and is rarely protected. Notarius\u2019 solution on the other hand, also generates an audit trail, but it is completely independent. It contains not only all signature-related activities (e.g., signature times, IP addresses, email addresses), but also a copy of the original and final documents. Most notably, <a href=\"applewebdata:\/\/9BC53793-C449-435D-B72D-6441676DAF54\/com\/notarius\/www\/en\/consigno\/cloud.html\">ConsignO Cloud<\/a> also digitally signs this audit trail to protect it. (<strong>INTEGRITY<\/strong> &amp; <strong>AUTHENTICITY<\/strong>)<\/span><\/p>\n<p><span lang=\"EN\">When it comes to archiving electronic documents, an additional best practice is to ensure the longevity of documents and signatures by using the archive format PDF\/A, ISO 19005 standard. In this respect, ConsignO Cloud offers free conversion of uploaded documents to PDF\/A format and makes signatures compliant with the PAdES standard for the long-term validation of electronic signatures. As a result, the signed documents and the audit trail can be read and verified for decades to come (<strong>LONGEVITY<\/strong>).<\/span><\/p>\n<p>This is how the <a href=\"\/en\/consigno\/cloud\" rel=\"noopener\">ConsignO Cloud<\/a> trusted electronic signature provides a good level of legal reliability. The solution is designed to simplify and speed up the signing process, regardless of whether the signers are internal or external to your organization, in addition to providing advanced security.<\/p>\n<\/div>\n<\/div>\n<div class=\"C50__image-full-container\">\n<div class=\"container__image\">\n<p><img decoding=\"async\" src=\"https:\/\/www.portagecybertech.com\/wp-content\/uploads\/30.png\" alt=\"30\" \/><\/p>\n<div class=\"h3 text-overlay\"><\/div>\n<\/div>\n<div class=\"typography typography--list-1 typography--list-float\"><\/div>\n<\/div>\n<div class=\"C50__no-image\">\n<div class=\"typography typography--list-1 typography--list-float\">\n<h3><strong><span style=\"color: #3a3a3a;\">3. Digital signatures <span style=\"color: #028bd3;\">(for individuals or organizations)<\/span><\/span><\/strong><\/h3>\n<h4><i><span lang=\"EN\">For documents requiring official seals or professional signatures<\/span><\/i><\/h4>\n<p><span lang=\"EN\">When receiving an engineering plan, a will, or an important document from an organization, it is imperative to ensure that the person who signed it is in fact in good professional standing or that they are in fact employed by the organization in question. This involves ensuring that the signer is currently associated with their professional association or organization.<\/span><\/p>\n<p>This is where digital signatures come into play.<\/p>\n<p>A digital signature uses cryptography to create a strong link between an identification file containing an individual\u2019s information and an electronic document. Affixing a digital signature that has been issued by an accredited certification authority ensures the integrity of the information in an electronic document.<\/p>\n<p><strong><i><span lang=\"EN\">Fun fact<\/span><\/i><\/strong><em><span lang=\"EN\">: It is possible to create a digital signature via a platform that does not verify the signer\u2019s identity. This involves identity checks conducted by a third party such as Notarius that can ensure that the digital signature is compliant.<\/span><\/em><\/p>\n<p><span lang=\"EN\">More than just a digital identity, the <a href=\"applewebdata:\/\/875CAC78-E6C0-4D5C-9742-E43D2AE1017E\/com\/notarius\/www\/en\/solutions\/identity-and-digital-signature.html\">CertifiO signature<\/a> can also incorporate an individual\u2019s professional designation. In addition, Notarius\u2019 rigorous face-to-face identity verification and security processes make our digital signatures even more reliable than most other options on the market. Once they have proven their identity with Notarius, and their association or organization has validated their designation or employment link, a user can obtain their <a href=\"applewebdata:\/\/875CAC78-E6C0-4D5C-9742-E43D2AE1017E\/com\/notarius\/www\/en\/solutions\/identity-and-digital-signature.html\">CertifiO digital signature<\/a>. (<strong>IDENTITY<\/strong>)<\/span><\/p>\n<p>Notarius is the only company in Canada that issues digital signatures recognized by both Adobe<sup>\u00a9<\/sup> and Microsoft<sup>\u00a9<\/sup>.<\/p>\n<p><strong><i><span lang=\"EN\">Fun fact: <\/span><\/i><\/strong><em><span lang=\"EN\">Nearly 50 professional associations in Canada currently use <a href=\"applewebdata:\/\/477934B2-56E4-497F-86FB-0758943587C4\/com\/notarius\/www\/en\/solutions\/identity-and-digital-signature.html\">CertifiO digital signatures<\/a>. In addition to being the standard for many industries, they can be used on <a href=\"applewebdata:\/\/477934B2-56E4-497F-86FB-0758943587C4\/com\/notarius\/www\/en\/consigno\/cloud.html\">ConsignO Cloud<\/a> in conjunction with trusted electronic signatures.<\/span><\/em><\/p>\n<p><span lang=\"EN\">In fact, when a professional signs with their <a href=\"applewebdata:\/\/E001C216-FDDD-445A-B0AD-4F30F3AB9F85\/com\/notarius\/www\/en\/solutions\/identity-and-digital-signature.html\">CertifiO digital signature<\/a>, they provide a unique link between the document\u2019s digital fingerprint and their identity. At the same time, Notarius\u2019 certified infrastructure provides the necessary proof to demonstrate that, at the time of signing, the signer\u2019s identity and its attributes (affiliation, employment relationship, membership number) were valid. (<strong>IDENTITY<\/strong> &amp; <strong>AUTHENCITY<\/strong>)<\/span><\/p>\n<p><span lang=\"EN\">Notarius\u2019 signature solutions incorporate this validation proof into the document (PAdES standard), which follows it throughout its lifetime. This ensures the signature\u2019s longevity, and consequently, its link to the electronic document. (<strong>LONGEVITY<\/strong>)<\/span><\/p>\n<p><em><strong>Fun fact: <\/strong>If a professional or an employee is no longer permitted to practise, their association or organization will revoke their CertifiO digital signature.<\/em><\/p>\n<p>As with <a href=\"\/en\/consigno\/cloud\" rel=\"noopener\">ConsignO Cloud<\/a>, documents signed with a <a href=\"\/en\/solutions\/identity-and-digital-signature\" rel=\"noopener\">CertifiO signature<\/a> cannot be altered without leaving a trace. (<strong>INTEGRITY<\/strong>)<\/p>\n<p><strong><i><span lang=\"EN\">Fun fact: <\/span><\/i><\/strong><em><span lang=\"EN\">When you use a <a href=\"applewebdata:\/\/361005A8-7269-40E2-9153-4A9F9FE91883\/com\/notarius\/www\/en\/solutions\/validation-tools.html\">CertifiO digital signature<\/a> in our <a href=\"applewebdata:\/\/361005A8-7269-40E2-9153-4A9F9FE91883\/com\/notarius\/www\/en\/consigno\/desktop.html\">ConsignO Desktop<\/a> software, you can authenticate any file format (DWG, BIM, XLS) by adding them as attachments to a PDF\/A-3. As Notarius adheres to the PAdES LTV (ETSI TS 102 778) and PDF\/A standards, it is an excellent way to ensure unparalleled legal reliability in those formats.<\/span><\/em><\/p>\n<p><span lang=\"EN\">Digital signatures are the most reliable type of signature in the industry and meet the highest standards of compliance. When a digital signature is affixed to a document, it guarantees the document\u2019s integrity and provides a higher level of security, even more than a hand-signed document.<\/span><\/p>\n<\/div>\n<\/div>\n<div class=\"C50__image-full-container\">\n<div class=\"container__image\">\n<p><img decoding=\"async\" src=\"https:\/\/www.portagecybertech.com\/wp-content\/uploads\/Page-13-web.jpg\" alt=\"Page 13-web\" \/><\/p>\n<div class=\"h3 text-overlay\"><\/div>\n<\/div>\n<div class=\"typography typography--list-1 typography--list-float\"><\/div>\n<\/div>\n<div class=\"C50__no-image\">\n<div class=\"typography typography--list-1 typography--list-float\">\n<h3><strong><span style=\"color: #3a3a3a;\">Notarius &#8211; <\/span><span style=\"color: #028bd3;\">Digitally reliable<\/span><\/strong><\/h3>\n<p>Today, we can realize projects that we never would have dreamt possible because our society has built itself around rigorous ethics and exceptional accountability.<\/p>\n<p>But, while the digital world is dictating the pace, the same values that inspire confidence must be preserved. To do so, ensuring the reliability of identities, documents, and information must be a priority. This is what Notarius has been working toward since 1996.<\/p>\n<p><span lang=\"EN\">With our solutions, professionals and organizations meet the highest compliance requirements while leveraging the latest technology. At Notarius, we believe professionals should be able to maintain high standards in their practice<\/span><span lang=\"EN-CA\">, <\/span><span lang=\"EN\">faster, smarter, and more efficiently.<\/span><\/p>\n<p style=\"text-align: center;\"><a class=\"portage-blog-cta\" href=\"\/free-demo?hsCtaTracking=63226528-6441-4074-a8f7-c9f863cee197%7Cab14c2d4-89ec-47e4-a4d2-536bf4ea5d21\" target=\"_blank\" rel=\"noopener\"><strong>Request a Free Demo<\/strong><\/a><\/p>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n","protected":false},"excerpt":{"rendered":"<p>Understanding the world of electronic signatures and Notarius\u2019s solutions &nbsp; When President Bill Clinton adopted the ESIGN Act in 2000, he gave birth to a legal framework for electronic signatures in the United States. Since then, most countries have in turn assigned the same legal value to electronic signatures as they do to handwritten signatures. [&hellip;]<\/p>\n","protected":false},"featured_media":2405,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"slim_seo":{"title":"How Electronic Signatures Differ - Portage CyberTech","description":"Understanding the world of electronic signatures and Notarius\u2019s solutions &nbsp; When President Bill Clinton adopted the ESIGN Act in 2000, he gave birth to a l"},"footnotes":""},"categories":[79,47],"tags":[],"class_list":["post-2398","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-educational-documents","category-notarius-en"],"acf":[],"_links":{"self":[{"href":"https:\/\/www.portagecybertech.com\/en\/wp-json\/wp\/v2\/posts\/2398","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.portagecybertech.com\/en\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/www.portagecybertech.com\/en\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/www.portagecybertech.com\/en\/wp-json\/wp\/v2\/users\/5"}],"replies":[{"embeddable":true,"href":"https:\/\/www.portagecybertech.com\/en\/wp-json\/wp\/v2\/comments?post=2398"}],"version-history":[{"count":0,"href":"https:\/\/www.portagecybertech.com\/en\/wp-json\/wp\/v2\/posts\/2398\/revisions"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/www.portagecybertech.com\/en\/wp-json\/wp\/v2\/media\/2405"}],"wp:attachment":[{"href":"https:\/\/www.portagecybertech.com\/en\/wp-json\/wp\/v2\/media?parent=2398"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/www.portagecybertech.com\/en\/wp-json\/wp\/v2\/categories?post=2398"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.portagecybertech.com\/en\/wp-json\/wp\/v2\/tags?post=2398"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}